Why a Contract Labour Management System(CLMS)?

Employing contract workers ensures a substantial saving in salaries, insurance, healthcare, leaves and other allowances. Organizations all over the world are adopting a workforce model with a small core group of permanent employees and a contingent of temporary contract labour force.

Our Contract Labour Management system is based on the best practices designed and followed by successful industry leaders. It is a highly efficient and reliable software platform where custom policies can be defined for managing your contract labour workforce. The software application can play an important role in streamlining  contract labour accounting and saving HR and Management time. The contract worker management software is highly adaptive and vulnerability Assessment and Penetration Testing (VAPT) friendly. It grows with your needs.

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    Features of Contract Labour Management System

    • Record Contractor and Contract labour bio-data, demographic details
    • Maintain insurance, police verification, Provident fund details of contract labour
    • Issue time-barred ID-cards with Photo and bar-code to contract workers.
    • Allow entry only to authorized contract workers.
    • Device integration with time and attendance devices, turnstile etc.
    • Track entry/exit of contract workers by finger-print, proximity cards or bar-coded passes (badges)
    • Bulk Renew contract worker passes (tokens)
    • Blacklist a contract worker
    • Safety instruction certificate with expiry
    • Maintain attendance and work-hours of contract workers.
    • HR can terminate or extend the validity of a contract worker.
    • Generate statutory reports
    • Supports thin clients
    • Vulnerability Assessment and Penetration Testing (VAPT) friendly.
    Contract labor management system

    Compliance Platform for Contract Labour Management

    Axis Gatepass Contract labour management system provides a compliance platform to implement and ensure compliance with various regulations and standards. This is a big help in maintaining a safe and legally compliant work environment.It’s important to implement mandatory compliance before enrolling and allowing entry to contractual workers in your organisation. Here are some basic compliance to consider:

    • Legal and Regulatory Compliance:

      Ensure that all the workers are classified and have legal right to work as per local labor laws.

    • Contractual Agreements:

      Organisations must have detailed, signed contracts outlining the scope of work, duration, payment terms, confidentiality, and compliance with all applicable laws and regulations.

    • Health and Safety Compliance
    • Safety Training: Provide mandatory safety training specific to the factory or industrial unit. This includes the use of personal protective equipment (PPE), emergency procedures, and handling of machinery.
    • Regular Health Checks: Conduct pre-employment health checks to ensure workers are fit for the job, particularly if the work involves physical labor or exposure to hazardous materials.
    • Safety Gear: Ensure all contract workers have access to and are trained to use required safety gear such as helmets, gloves, safety glasses, and boots.
    • Insurance and Liability:Insurance Coverage: Verify that contract workers have adequate insurance coverage for work-related injuries. This may include workers’ compensation insurance.
    • Background Checks
    • Criminal Background Check Conduct background checks to ensure workers do not have a criminal history that could pose a risk in the factory setting.
    • Reference Checks: Verify previous employment and references to ensure the reliability and experience of the contract workers.
    • Compliance with Labor Laws
    • Minimum Wage and Benefits: Ensure that all contract workers are paid at least the minimum wage and receive any legally mandated benefits.
    • Working Hours and Overtime: Comply with laws regarding maximum working hours and overtime pay.
    • Training and Certification
    • Job-Specific Training: Provide training specific to the tasks the contract workers will perform.
    • Certifications: Ensure workers have any necessary certifications required for their specific roles (e.g., forklift operation, electrical work).
    • Access Control and Identification
    • ID Badges: Issue identification badges to contract workers for security and access control.
    • Access Restrictions: Limit access to sensitive or hazardous areas based on the worker’s role and training.
    • Emergency Procedures
    • Emergency Contact Information: Collect emergency contact information for all contract workers.
    • Emergency Drills: Include contract workers in emergency drills and ensure they are familiar with evacuation routes and procedures.
    • Compliance Audits and Monitoring
    • Regular Audits: Conduct regular audits to ensure ongoing compliance with all the above requirements.
    • Continuous Monitoring: Implement continuous monitoring to ensure that contract workers adhere to safety and compliance protocols.

    Best Practises of CLMS

    Worker Registration

    Maintenance of certified identification and demographic details for contract workers – A detailed biodata of each contract worker is saved in the system with details like – personal, educational, family, home-town, police verification, insurance, PF registration etc.

    Compliance Platform

    Contract labour compliance platform ensures compliance with various legal regulations and standards. It’s important to implement mandatory compliance before enrolling and allowing entry to contractual workers in your organisation.

    Validated Entry

    The dates of safety and and performance training (for e.g. CGMP training) are stored in the system and an alert is raised when a refresher training is due.

    Worker Time & Attendance

    All entries and exits are recorded in time and attendance machines – using fingerprints or proxy-card.

    Emergency Protocol

    in case of emergency and disaster recovery it is important and the application provides the count and location of contract workers.

    Restricted Entry

    Restrict entry to the required number of contract workers – You can set daily count of required contract worker in each department. The application will restrict entry to contract workers and raise an alert when the entry count crosses the pre-defined limit.

    Disclaimer: The features and functionalities listed here are licence, version, device and module dependent. Some of the features may be in development/testing/prototype phase and may require additional development effort, time and cost to be available in production environment. Some of the features are tailor made for specific installations and may not be available in the standard application. 

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