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Axis Products

Axis Gatepass - Visitor Management System

Visitor management system, visitor badge software

Axis GatePass is a reliable and comprehensive web based Facility management platform. It has many useful modules like 

  • Visitor Management System
  • Contract Labor Management
  • Asset Tracking
  • Staff Canteen Management
  • Vehicle Management
  • Returnable & non-returnable Material inward/outward workflow
  • Android App for Visitor Management 

The software manages activities at Entry and Exit points of an organization. It maintains record of Visitors, contract labour, Vehicles, assets and material. The authorization work-flow validates and allows permissions for all transactions in the application. The software provides access-control infrastructure for visitors, contract workers and employees.      

The visitor management software generates visitor pass (badge) for authorized entry & exit of visitors, vehicles and material. These passes can be designed with photographs and barcodes. Axis Gatepass uses advanced technologies and devices like face recognition, finger prints, GSM modem, and visiting card scanner with OCR, digital pen, Time & attendance device and HID tags to give an integrated & technologically futuristic solution.

Axis Gatepass is an integrated web based visitor management system with versions and modules available on Desktop, Web & Android mobile devices.

General Features of Visitor Management System

  • Record entry, exit of visitors, contract labour, vehicles and material.
  • Authorize all entries.
  • Pop-ups and alerts on client PCs for Visitor authorisation.
  • Allow, Hold or Reject a visitor
  • Visitor Pass (badge) formats : Use from the database or design your own.
  • Custom labels and fields, add your company logo.
  • Intensive onscreen and back-office MIS.
  • One day and long-duration, multi-entry visitor pass.
  • Customize data entry forms (fields and labels)
  • Informative control centers at current visitors, visit history, waiting for authorization, online users.
  • Data Import: Users, departments, contract labour.
  • Archive or Purge historic data
  • Intuitive and simple user interface for security users.
  • Chat module between security and staff.
  • User and Role definition

visitor pass badge softwareVisitors

  • Capture new visitor data by visiting card scanner.
  • Subsequently, use visitor details from the database.
  • Capture visitor Photograph (or use existing in the database), fingerprints, vehicle photograph etc.
  • Generate instant passes for visitors with prior-appointments.
  • Online Visitor Authorization by network protocol or GSM-SMS.
  • Blacklist visitors, all visitors from a company.
  • Merge duplicate visitor and company data.
  • Easy sign-out with Bar-code reader.




  • Connect your LDAP user list & no need to define or update your users in AGP.
  • Pre-define default meeting location.
  • Change your online status at available, busy.
  • Forward visit request to another staff member.
  • Define alternate user to handle visitor request in your absence.
  • Create visitor appointments for quick pass generation at the Main gate.


contract labout software

Contract labour

  • Manage Contractor and Contract labour details.
  • Allow entry only to authorized contract workers.
  • Issue time barred ID-cards with Photo and bar-code to contract workers.
  • Option to interface bio-matrix device and track entry/exit by finger-print device.
  • Safety instruction certificate.
  • Maintain attendance and work-hours of contract workers.
  • HR can Terminate or extend validity of a contract worker.
  • Generate statutory reports



Visitor software - material outwardMaterial Outward

  • Define Items
  • Define multiple, sequential authorizations for material outward.
  • Two types of outwards - returnable and non-returnable.
  • Print bar-coded (optional) material outward gate-pass.
  • Track inwards against outwards.
  • Reports - over-due items, Inward/Outward register.




SMS Gateway and GSM Modem

  • Predefined SMS Templates for Authorization, appointment, Welcome and farewell messages.
  • Visitor authorization by SMS (using GSM Modem).
  • Send Appointment creation message
  • Send Appointment cancellation message.
  • Send Thanks for your visit message to the visitor.

Email Integration

  • Predefined Email alerts for Visitor announcement, appointment, Welcome and farewell etc.
  • Send email to visitor and host on Appointment creation and cancellation.
  • Visitor arrival and left email to Host.
  • Thanks for your visit mail to the visitor.


  • Allocate different Entry, Exit gates.
  • Enter from any gate exit from any gate.
  • Allocate specific security users to specific gate.
  • Synchronize entry and exit.

multi-site visitor management software Multi-site

  • Host a central application server.
  • Remote sites can access the application server to run a local application.
  • Single Universal database for global MIS.
  • Remote site application will display local data (local visitors, users).

Chat Module

  • Security users can initiate a chat with online staff members and vice-versa.

Multi Tenant

  • Allows single security for multiple Tenants.
  • Can be used in buildings and complexes having multiple organisations.
  • Can be used in Residential and housing establishments.

staff canteen management softwareStaff Canteen management software

  • Manage multiple Staff Canteens (at single or multiple locations) with a central database
  • Multiple POS terminals in each canteen
  • Choice of POS Terminals – Time and attendance device, PC with barcode or Proxy card reader, PC with Employee password Authentication
  • Various modes of employee identification like – Biometric (Fingerprint), Proxy card, Barcode Card, password authentication
  • Visitor and Guest approval workflow
  • User defined Multiple Canteen coupon print formats
  • Display current menu on TV terminal
  • Define Menu Items with price and subsidy
  • Define Multiple Menus – Canteen and Time specific
  • Time based Auto menu - for e.g. breakfast menu during 8-10 AM, Lunch Menu during 12 to 2 PM
  • Usage data regularization
  • Employee or Guest Authentication (by fingerprint, proxy card, barcode card or password)
  • Menu item selection
  • Canteen Coupon print
  • Reports - Staff, Contract worker, Guest Food usage report
  • Exception reports like “Employee absent but food consumption”

Useful Utilities

  • Merge duplicate companies (e.g. SBI, State bank of India).
  • Merge duplicate visitors (e.g. S. B. Singh, Satyadev B Singh).
  • Blacklist visitor or visitor company.
  • SMS sending utility (security to users).
  • Inactive users (not shown in active user list).
  • Import master data.

Android app for visitor self registration

Our Android App for visitor self registrationandroid reduces data entry effort for the security staff. it is a graceful way of getting visitor details and improves user experience.

It is very simple to use.

  • Visitor self registrationOn an Android device (phone or tab) download and install the Android App for visitor self registration from Google play store.
  • Open the App and login with a user-id with ‘Security’ role.
  • Place the android device at a convenient location for visitors to take selfies and enter thier personal details.
  • The details entered in the android device by visitors will appear on Security PC.
  • The security staff verifies the details entered by the visitor and sends it to the host for Authorisation.
  • The host reviews and authorises the Visitor.
  • The security staff records add
  • itions details like material carried by the visitor, vehicle details etc.
  • The Security personnel prints a Visitor Gatepass (visitor badge) and allows the visitor inside.



Devices Integrated with Axis gatepass visitor management software

  • Bar code readers and printers
  • Web and IP camera
  • Door Access devices and turnstiles
  • biometric devices like finger print reader, face recognition
  • Visitor signature pad
  • Visiting card scanner with OCR 
  • Magnetic and RFID card readers


Schematic diagram of Axis gatepass visitor management software

visitor pass (badge) software schematic diagram
































SMG is pionieer in developing solutions for visitor managemnt. our visitor mangement software is installed and used by renouned businesses worldwide. The visitor management software can be used by small as well as very lagre enterprises. We have installations inorganisations with 10 uesrs and upto 5000 users.  Call us for a free no oblibationdemo and trial version.

Axis Gatepass - Visitor Management System   Axis Gatepass - Visitor Management System  Download


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