Visitor Management

Ensure a Positive, Safe, and Convenient Visitor Experience from Check-In to Check-Out

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Our Clients

Why a Visitor management system

With changing security requirements world over, it is now necessary to engage with your Visitors. Visitors need to be identified, authenticated and authorized before they can enter within an organization. Their access needs to be controlled and governed. The visitor and visit information needs to be recorded and analyzed for future reference. Safety training and policy guidelines should be validated before granting entry to Visitors.

Here comes the Visitor Management System.

Axis Gatepass is a renowned and reliable visitor management system ideal for large organizations. It allows visitor registration, authentication & authorization, entry and exit recording and all the activities associated with Visitor Management. It is based on the best practices for visitor management defined and followed by reputed organizations. Our Visitor management system is installed at large government and private organizations, defense and high security facilities, celebrity residences and meets the most stringent requirements of any organization.

Axis Gatepass visitor management system focuses on collaboration to engage all stake holders. This tremendously increases the efficiency and visitors do not have to wait on arrival. Visitor entry is swift while ensuring complete compliance with your organizational SOP for visitors.

Check out our visitor management system.

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Features:

Pre-approved Visitors with Appointment

• Employee can create visitor appointment
• Appointment request is authenticated
• SMS and Email alert is sent to visitor
• On arrival at entry-point, security identifies the Visitor
• Additional details of visitor are captured
• Host is informed about visitor arrival
• Visitor pass or Visitor badge is printed
• Visitor exit is recorded by scanning visitor badge

Walk-in Visitor Authorization

• Visitor arrives at entry point without any appointment
• Security identifies visitor
• Authorization request is sent to host
• Once the request is authenticated
• Additional details of visitor are captured
• Visitor pass or Visitor badge is printed
• Visitor exit is recorded by scanning visitor badge in the visitor management system

Single day and Multi day Visitor badges

• Identify visitors by scanning visitor badge
• Visitor badges can be custom designed
• Visitor entry can be authorized for single or multiple days
• Single day visitor badges can only be used for one day
• Multiple days visitor badge is valid for a predefined period

Visitor Self-Registration

• Visitor self-registration reduces manual data entry by security staff
• Visitors on arrival can self-register on a desktop or wall mounted or standing kiosk
• An android or apple tab can also be used for a quick visitor self-registration

Material with Visitor

• Manage authorized visitor having authorized material
• Material and visitor are authenticated in a pre-defined workflow
• Restricted material can be left outside within safe security
• Visitor gets a token for keeping material within safe security
• Visitors gets the material by verifying the token

Visitor Group Check-in

• Visitors group check-in simplifies data entry
• Personal details of all the visitors are captured
• A single approval authorizes the entire group
• Each visitor is issued a separate visitor badge
• Each entry & exit is separately recorded

Visitor Messages, Alerts, and exceptions

• Visitor gets an appointment message (SMS, email)
• Visitor gets a welcome message (SMS, Email)
• Host gets the arrival message (SMS, Email) for visitor
• Broadcast message is sent to employees and visitors during emergency

Visitor Reports, dashboards, and information display

Dashboards for expected visitors
Dashboard for department and host-wise visitors
Dashboards for walk-in, pre-approved, single & multi-day visitors
Visitors by status – waiting, overstaying, not-approved etc.
Dashboard can be seen on PCs or projected on LCDs
Query based reports with multiple filters

Multi-site visitor management

Visitor management system can be installed at various locations as required
Every location has specific resources for handling
Every location can have different approval
Every location can have different approval for single day and multi-day visitors.
Every location will have multiple entry, exit and internal access points.

Multi-tenant visitor management

System solves special requirements for multi-Tenant buildings
A main security for all the Tenants of the building
List of organizations and their employees
Valid photo ID card of the visitor
Telephonic confirmation from Tenant employee
Bar-coded Visitor badges
Visitor Entry-exit time is recorded in the visitor management system

Other Features of Visitor management system

E Gatepass can be issued in 2D QR codes for mobile devices
Blacklist a visitor – a known offender is identified and denied access to the facility
Mobile number verification for visitors
Visiting card scanner with optical character recognition (OCR)
Signature pad for capturing visitor signature