Employee Transport Management

Employee Transport Management System

Modernise your Employee Transport Management System. Use AGP Staffbus to effortlessly plan bus routes, employee seat booking and allocation policies, monthly contractor billing based on contract terms with live reports, analytics & alerts.

Contact us for more details on +91 98980 67783 or sales@smginfotech.com

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Employee Transport Challenges

  • Scheduling Conflicts: Manually coordinating bus schedules can lead to conflicts, overlapping routes, and inefficient use of vehicles.
  • Communication Delays: Informing employees about schedule or route changes, delays, or cancellations manually is time-consuming and prone to errors.
  • Resource Allocation: Manually allocating buses and drivers can result in underutilized or overburdened resources.
  • Data Management: Tracking employee usage, timely departure and arrival of staff buses, and driver schedules manually is cumbersome and prone to errors.
  • Missed pickup/drop: It’s difficult for bus drivers to ensure that all the employees have  embarked or disembarked at a pickup or drop point.
  • Employee Seat Booking & Allocation: There can be conflict within staff members regarding who sits where in a bus. It is difficult to implement a seating policy considering senior citizens, gender and employee designation.
  • Staff bus Route Planning: Planning and updating routes based on changing demands, week days and traffic conditions manually is complex and inefficient.
  • Fare Calculation and Billing: Manual fare calculation and billing based on contract terms are prone to errors, omissions, inaccuracies and is time-consuming.
  • Reporting and Analytics: Generating detailed reports manually is labor-intensive and often inaccurate.
  • User Experience: Manual systems often lack a user-friendly interface and timely notifications, leading to frustration and decreased satisfaction.

    Partial list of customers

    Features of AGP Staffbus Application

    • Enhanced Efficiency: Automated Bus scheduling, route planning, and resource allocation, seat booking and allocation, reduced administrative workload and improved overall efficiency.
    • Real-Time Communication: Instant notifications and updates keep employees informed about their transportation schedules, leading to better time management.
    • Data Accuracy: Automated data management ensures accurate and up-to-date information, reducing errors and administrative burdens.
    • Scalability: AGP Staffbus application allows efficient scaling to accommodate more buses, drivers, bus routes, employees, bus contractors, dynamic policies and usage rules as the company grows.
    • Improved Resource Utilization: Optimized bus and driver allocation ensures resources are used efficiently, reducing operational costs.
    • Employee  Satisfaction: A user-friendly interface with mobile App and real-time updates enhance the employee experience, leading to higher satisfaction and reduced frustration.
    • Comprehensive Reporting: Detailed analytics and reports provide insights into transportation usage, helping in strategic decision-making and continuous improvement.
    • Cost Savings: Improved efficiency and resource utilization lead to significant cost savings in the long run.
    • Proven Solution: AGP staffbus is a proven solution for employee transport management system and is used by large enterprises to manage routes and schedules of their staff bus fleets.

    Features of Employee Transport Management System

    Bus Fleet Management

    Define Buses, capacity, registration details & maintenance schedule.

    Driver Management: Information about drivers including contact details, and schedules.

    Bus Routes & Schedules

    Transport manager can define Bus routes, pickup and drop points, arrival & departure times. Allocate buses & drivers to a bus-route. Transport manager receives realtime updates of bus locations and delays.

    Booking and Seat allocation

    Mobile app for employees : Employees can select a bus to commute on, from the List of available bus routes with detailed information including pick-up and drop points and timings. Seats are automatically, based on the policy predefined in the application. Employees receive notifications about booking confirmation, change in schedule, cancellation etc.

    User Management

    Timetable Management: Allows admin to set and update bus schedules.

    Real-Time Updates: Real-time updates on bus locations and delays.

    RFID Tracking, Invoicing & Payment

    Merge buses: For maximum bus capacity utilization, possibility to merge seats of 2 buses in a single.

    Push Notifications in mobile application: Alerts for booking confirmations, cancellations, and schedule changes.


    Fare Calculation: Automated fare calculation based on distance or fixed rates.

    Invoicing: Generation of invoices and receipts for monthly billing for giving to transporter.

    Disclaimer: The features and functionalities listed here are licence, version, device and module dependent. Some of the features may be in development/testing/prototype phase and may require additional development effort, time and cost to be available in production environment. Some of the features are tailor made for specific installations and may not be available in the standard application. 

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